how to write a police statement


A police statement is a written document that records essential details of an incident reported to the police. It serves as a formal record of events and can be used as evidence in legal proceedings. In this article, we will provide a comprehensive guide on how to write a police statement effectively. Following these guidelines will help ensure clarity, accuracy, and completeness in documenting the incident.

1. Use Clear and Concise Language

While writing a police statement, it is crucial to use clear and concise language to convey information accurately. Avoid using jargon, slang, or overly technical terms that may confuse readers. Stick to straightforward and easily understandable wording to ensure your statement is easily comprehensible by all parties.

2. Provide Detailed Information

how to write a police statement

Include all relevant details about the incident in your statement. This includes the date, time, and location of the incident. Provide specific descriptions of people involved, including their physical appearances and any distinguishing features. Include any witnesses’ names and contact information, if available.

Describe the sequence of events in a logical order, clearly explaining what happened before, during, and after the incident. Include information about any injuries sustained, damages caused, or stolen property, if applicable.

3. Use Objective Language

When writing a police statement, it is vital to maintain objectivity. Avoid expressing personal opinions, emotions, or making assumptions in your statement. Stick to factual information and focus on what you observed, heard, or experienced directly.

4. Organize Your Statement Chronologically

To ensure clarity and coherence, organize your statement in a chronological manner. Start with the initial events leading up to the incident and progress in sequential order. This will help investigators follow the chain of events without confusion.

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5. Be Accurate and Truthful

Accuracy and truthfulness are of utmost importance in a police statement. Ensure that all information provided is factually correct to the best of your knowledge. Do not intentionally omit or alter any details, as doing so could undermine the credibility of your statement and its potential value in legal proceedings.

6. Use Proper Grammar and Punctuation

While it may seem insignificant, using proper grammar and punctuation is crucial in a police statement. Errors in grammar or punctuation can lead to misinterpretation or confusion. Proofread your statement thoroughly before submitting it to ensure it is free from any grammatical or punctuation mistakes.

7. Keep the Statement Objective

When writing a police statement, it is essential to remain objective and avoid personal biases. Stick to the facts and avoid including any personal opinions or speculation. The purpose of the statement is to provide an accurate account of the incident, not to express personal feelings or beliefs.

8. Include Relevant Supporting Documents

If you have any relevant supporting documents, such as photographs, videos, or any other evidence related to the incident, include them with your statement. Clearly label and describe each piece of evidence, ensuring it is directly related to the incident being reported.


Writing an effective police statement requires clear and concise language, detailed information, objectivity, accuracy, proper organization, and relevant supporting documents. By following these guidelines, you can ensure your statement provides a comprehensive and reliable account of the incident to aid in legal proceedings.

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